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Research Data Management Toolkit

This guide provides information about research data management and the Research Data JCU platform

Available Storage Options JCU

This page lists the data storage and collaboration options currently available to James Cook University researchers and HDR candidates. It also explains the differences between the storage requirements for active and for completed data, and matches them to the available options. Other services and applications will be added as they become available and are integrated with Research Data JCU.


Active vs Completed Data

The different stages of the research lifecycle generally require different approaches to data storage.

While in the active stage where research data is being collected, manipulated, or otherwise worked with, it is important to make (and regularly update) multiple backup copies of your data, and preferably store them on platforms which are compliant with JCU data storage policy. It is also critical to maintain version control by having a single, clearly defined master copy of your active research data (particularly where your research project involves multiple collaborators and/or data creators). For ease of updating, it is generally best to store your master copy on a cloud-based platform which offers automatic synchronization, such as MS OneDrive, or AARNET Cloudstor. See below for a full list of available storage and collaboration platforms available for JCU researchers, suitable for data storage during the active stage of your research project. 

The master copy used in the active stage of your research project will generally be the version of your research data that you archive as completed data. It is important to retain completed data for a minimum period (which may vary according to the nature of your research project) so as to enable the results of your research to be validated or (possibly) replicated. Bear in mind, however, that it is generally not necessary to retain large amounts of raw data -- generally it is only necessary to retain the records of your data sufficient to support validation and/or replication of results. (NB. Long-term or permanent storage of large data sets is likely to require additional funding, and this should be considered when making funding applications, etc.) It is also possible in some cases to store completed data in a public and trusted generalist or subject-specific data repository (such as GenBank or PANGAEA) -- in these cases you should still submit a Data Record in Research Data JCU to distinguish and facilitate access to your work. 

  Mail icon by Ilya Garmash, licenced under CC-BY 2.5 Please contact us via to discuss storage of your completed data if your data is > 100 MB (or if it is sensitive data).

Storage Options -- Overview

Not Compliant
  • Shared university network drive (e.g. G, H etc)
  • Personal equipment (e.g. external drive/s, own laptop, etc)
  • External cloud storage/collaboration space (e.g. Dropbox, Google Drive).

List of Active Storage and Collaboration Options

The information in this table is provided by the eResearch Centre






JCU Microsoft OneDrive

JCU High Performance Research Computing (HPRC)

AARNET CloudStor

JCU QCIF Research Data Storage (RDS)

Local Storage
e.g. external hard drive, USB

Cloud Storage
e.g. Dropbox, Google Drive 

Storage Capacity 5 TB Up to 5 TB and 250 KB inodes  1 TB + group storage quotas for research projects > 1 TB by agreement Whatever you purchase Whatever you purchase e.g. free + tiered pricing for upgrades
Availability JCU Staff / Students JCU Staff / Students AAF Members JCU Research Staff / Students You only Anyone with an account
Share With Can share with anyone who has a OneDrive account Can share data with JCU and inter-institutional collaborators (external collaborators can apply for accounts) AAF members  (all Australian research institutions) Can share data with JCU and inter-institutional collaborators (external collaborators can apply for accounts) No one Typically via email link
Access Method Web Browser, Mobile App, Desktop App scp/ss/command line Sync client is available for Windows, Mac, OSX, Linux and Android scp/ssh/command line Via your comptuer Web Browser, Mobile App , Desktop App
Access Locations Anywhere Anywhere but from off campus will be slower Anywhere Anywhere Local only Anywhere
Supported OS Apple OSx, Windows, iOS and Android Apple OSx, Windows, Linux Apple OSx, Windows, LInux, iOS and Android Apple OSx, Windows, Linux Any -
Getting Setup OneDrive for Business: Get Started JCU Service Now request Via CloudStor's website Lodge a data storage request You are on your own You are on your own
Paired Services Desktop and mobile syncing, Office365, collaborative document editing and sharing via Office365 HPC nodes for data analysis  Amazon S3, Jupyter notebooks, see CloudStor's website for complete list - Device dependent -
Best Use / Feature Easy to use, access from day one Excellent for use with HPC compute for data analysis Designed for researchers Maintain data collections of lasting value to Australian research -

Convenient and easy to sync files and share them but unsupported

Disaster Recovery - Yes Yes Yes - -
Data Stored in Australia Yes Yes Yes Yes - -

Deleted File Recovery

Via Service Now request No Yes, see CloudStor website FAQ No - -
Encrypted At rest and in transit - - - - -
More Information - Website Website - -


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