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Research Data Management Toolkit

This guide provides information about research data management and the Research Data JCU platform

Getting Started in Research Data JCU

This page explains:

  • how to login to Research Data JCU
  • when you should complete a RDMP, Data Record or Data Publication; and
  • who has read-write (view-edit) permissions for these records

Subsequent pages in this section of the Toolkit provide more information about each record type and how to complete them. 

The Research Data JCU site also includes very extensive help text (click on the ? icons) and prompts for each metadata field.

Mail icon by Ilya Garmash, licenced under CC-BY 2.5  If you require any assistance please email us at for help.

Logging in:

The other colourful tiles link to this Toolkit and to JCU data publications on Research Data Australia.

landing page


  • Now follow the prompts to authenticate via the Australian Access Federation (AAF) and your JCU credentials.

Next time you login the process will be quicker - just click on the orange AAF button and login with your JCU name and password!

What to complete and when:

RDMP: Your RDMP should be developed as early as possible in the research project and then amended as changes occur or new information becomes available. 

  • Proposal stage: you may wish to attach a RDMP (PDF) when you apply for a project grant;
  • Commencement: from 2020 the ARC requires a detailed plan prior to commencement of the project;
  • HDR Confirmation of Candidature: candidates are required to complete a RDMP (it can and should be updated during the project) and discuss it with their Advisors prior to confirmation;
  • Anytime you need it for your research activity. An ideal time to start is when you begin thinking about what data your project will generate or use.

Data Record: During or after a project for any data associated with research outputs, including theses.

Data Publication: During or after a project e.g. thesis/data chapters during the project or at completion.
Your data publication can be embargoed to allow for your traditional outputs to be published first.

What to complete and when

Research Data JCU Roles and Read/Write Permissions:

Roles Read Write

Lead Investigator:
Researcher who takes the lead role in the conduct of the research project

Data Manager:
Person responsible for managing the research data produced by the project e.g. Advisor (for HDR Candidates) or Lead Investigator (JCU staff)
Other Data Creators:
Other JCU data creators associated with the research data
JCU Collaborators:
JCU collaborators associated with the research project/data
NB. External collaborators may be entered as free text (not in lookup) but they do not access. External collaborators include people or organisations outside JCU that contribute to the project/data.

Record Administrator:
This field is auto-filled using the login details of the JCU staff member or HDR Candidate creating the record. 
Staff who have not contributed to the data (e.g. research administrators or assistants) may create records on behalf of researchers and will retain read/write access unless they re-assign this role. If you are not an active researcher (not included in the lookup) you must include your JCU email address in this field to retain access.

NB. Information about JCU researchers and research students is sourced from the JCU Research Information Management System and will auto-fill name and email address, as well as an ORCID iD(Open Researcher and Contributor iD) if you have one.

orcidYou can find out more about ORCID iDs from the Researcher Profiles, Identifiers and Engagement LibGuide or go directly to the JCU ORCiD linker to connect your JCU identity to your ORCID iD.

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