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Research Data Management Toolkit: Store and Archive Data

This guide provides information about research data management and the Tropical Data Hub (TDH) Research Data repository

Introduction: Data Storage

There are many factors that can lead to data loss with devastating consequences for your research and research career.

This section of the Toolkit covers the basic rules for preventing data loss and lists some of the storage solutions available to JCU staff and students.

You may need different storage and collaboration solutions at different stages of the Research Data Management Lifecycle e.g. the options listed in the Table are suitable for creating backups of your data, collaborating with other researchers, storing active or completed data or a combination of these activities. 

To prevent disastrous data loss follow these basic rules:

DON'T

 - Keep the only copy of your research data on a hard drive, laptop, external      drive, USB key, CD, DVD

DO

 - Make three copies of your data and keep them in separate places

  1. One on your hard drive

  2. One on an external drive and 

  3. One on a network or other storage solution at JCU

Source: Presentation by Marianne Brown, eResearch Centre, James Cook University - licensed under a Creative Commons 3.0 Australia Licence

DataONE slide listing causes of data loss

Source: DataONE Presentation licensed under Creative Commons 0

Data Storage Solutions

Data Storage & Collaboration Solutions

Getting Started

Type

Storage Capacity

 Access

Sharing Options

Features 

Comments

Tropical Data Hub (TDH) Research Data repository

Dashboard

User Guide

Email

Institutional data repository

Supported by the eResearch Centre and Library

Smaller datasets (<100MB) can be uploaded directly via the site

Email us to organize secure storage for large or non-public datasets

JCU staff & students via JCU’s AAF (Australian Access Federation) membership

Single sign in using JCU credentials

Metadata is public

Controlled access to datasets available

Metadata records are created for each dataset (self-deposit) and these are shared with Research Data Australia - Australia's research data commons

Options available for related publications (DOIs, peer review links) and handling confidential/sensitive data

Archival storage of completed (read-only) datasets generated by JCU HDR students and researchers

Not for active data

Strongly recommended for:

  • completed Higher Degree by Research (HDR) data

  • data associated with publications or funded projects

  • data that is significant or that has potential value for re-use

High Performance Research Computing (HPRC)

User Guide

Storage and compute solutions for the JCU research community

Supported by JCU ICT

Many TBs

JCU staff & students

Apply for an account via Service Now 

With JCU and inter-institutional collaborators

Protects data against disk failures and silent data corruption

Data is replicated to Springfield (near Ipswich)

See the User Guide for details

Good choice for active data particularly large datasets

HPRC does not provide regular backups of research data (insufficient funding) and will delete copies of old backups if found

Some research groups may have alternative arrangements so consult your advisor, College or unit for advice

Microsoft OneDrive

Website

Cloud-based storage and sharing 

Supported by JCU ICT 

1TB JCU students With anyone via email link Collaborators can work on documents at the same time

In 2018, the Graduate Research School switched its storage and sharing site from eGRS to OneDrive

Contact the Graduate Research School at grs@jcu.edu.au for more information

eGRS

Website

No longer supported - see comments

2GB JCU HDR students and advisors With other JCU staff and students

Space for HDR students to store and share documents/data with advisors

 

Replaced by OneDrive in 2018 but students enrolled 2018 or earlier retain access. Contact the Graduate Research School at grs@jcu.edu.au for more information

HDR students should archive completed data with the Tropical Data Hub or College repositories

Microsoft OneDrive for Business

Website

Cloud-based storage and sharing 

Supported by JCU ICT 

5TB JCU staff With anyone via email link Collaborators can work on documents at the same time Recommended for work files and documents

QRISdata (RDS) storage

Email

Large-scale cloud computing and data storage for Queensland researchers

Active and archival data storage and sharing options for large data collections

Supported at JCU by the eResearch Centre

Many TBs

JCU staff & students via AAF (Australian Access Federation) membership

With JCU and inter-institutional collaborators

Fine-grained access controls available

Storage available by application for research data collections of significance

 

Storage of more than 1 TB of data is via a formal merit-based allocation process. See Q3.2.2 of the QRIScloud FAQs for more information about eligibility criteria. The eResearch Centre can assist with applications and these are assessed by QRIScloud’s Research Advisory Committee, which meets monthly.

Applications for merit storage of less 1 TB (‘small grants’) are not assessed by the Committee.

Data archived via QRISdata storage should also be described in the Tropical Data Hub (TDH) Research Data repository

Academic and Commercial Solutions

CloudStor

Website

Secure file sharing and cloud storage solution for Australian researchers

Supported by Australia’s Academic and Research Network (AARNET)

100GB + group quotas for research projects

JCU researchers via JCU’s AAF (Australian Access Federation) membership

Single sign in using JCU credentials
With anyone via a link

Fast and secure (encryption available) file transfers with no file size restriction

Storage is in Australia (no sovereignty issues) and data is replicated

Sync clients for Windows, Mac, OSX, Linux, iOS and Android

Includes OnlyOffice collaborative document editing system (be sure to use working copies as you can't roll back)

Great alternative to Dropbox for AAF members and designed for researchers

Students need to be aware they will not be able to access their data once they leave JCU

 

Dropbox

Website

Cloud-based service with free storage or tiered pricing

Commercial product - no institutional support

15 GB free

1TB - AU$13.00/month

Users sign up for an account With anyone via email link Highly convenient and easy to synchronize files and share them

Not recommended for archiving completed research data or for sensitive data

Data is not stored in Australia

Google Drive

Website

Cloud-based service with free storage or tiered pricing

Commercial product - no institutional support

15 GB free

1 TB - AU$12.49/month

15 GB free

1 TB - AU$12.49/month
With anyone

Similar to Dropbox re sharing and synchronizing

Online, collaborative document creation tools
Not recommended for archiving completed research data or for sensitive data

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