Library Guides
Library Guides
Enter via the loading dock
Check that cleaning staff have turned on the lights. If they are off, turn them on. The switches are located on the outside wall of the loading dock, near the staff entrance to the library.
Swipe your ID card to enter the library via the staff entrance
Unlock the sliding door to the main Library Experience (LE) and Library Help (LH) desks
Using the key safe key, unlock the key safe in the LE work area
Take the Lost Property key tag, use the small keys to unlock the LH filing cabinet and LE locked draw, get out mice and keyboards, turn them on
Using the same Lost Property key tag, unlock the binding cupboard, place the chain and lock in the basket inside the cupboard.
Take the green (2) and green (4) keys (labelled ‘After hours returns and iLearning Rooms’ and ‘Information Commons’) from the key cabinet
The café, southern, and northern entrances are set to open on time automatically – DO NOT USE KEYS ON THESE MAIN DOORS. The lock should always be set on EXIT. Check these doors are working at opening time by walking towards them; they should open automatically.
Contact Security on extension 16000 if the doors are not opening and closing correctly
On public holidays (as opening hours are different from the norm), call security (ext 16000) immediately if there are people in the building before opening. Note this in your feedback loop and contact LE Team Leader.
Use key 4 to unlock the Information Commons and slide open the door
Use key 2 to open the iLearning Rooms 2a and 2b
Use key 2 to close the door in between 2a and 2b
Swipe access is required to enter the InfoCommons from outside the building after hours Monday-Friday during semester
Use key 2 to unlock the two after hours chutes
1 x after-hours chute is located in the Information Commons
1 x after-hours chute is located in the LE and EE open work office space, 018-021
Return all keys to the key cabinet
Turn on all of the computers in the front service point area:
LE PC
LH PC
2 x Display PCs, open display Slideshow found on desktop
Login details for these PCs can be found in the LE Passwords and archived Product Passwords documents located on the share drive: LIS_IRS\Library Operations\Passwords and access
Take the TV remote from the filing cabinet at the InfoHelp service point and switch on the 4 x TVs on the ground floor as you open the library and 1 x on level 1; return the TV remote to the drawer
When going from the Mabo Wall TV to the Northern Entrance TV, turn on to the OPAC PCs (if not logged in, restart PC)
Open the safe using the safe code (also in the above folder, in the document Passwords and access 2023) and the safe key (5) from the key cabinet
Take out the 3 x A-frames (one at each main entrance) only on days when the library is running workshops. The A-frames are located beside the printer in the Client Services work area. The workshop schedule and posters are kept on the workbench near the printer
Check LE and InfoHelp phones for phone messages (voicemail pin is 12121#). Action the messages or refer to the appropriate staff member. Delete the message once actioned.
Proceed to complete circulation tasks:
Check in items in after hours returns chutes
Check in returns as they come in
Southern Wall Reset Checklist (push in chairs and make sure the emergency exits aren’t blocked- sign sheet in binding cupboard)
Monday, Wednesday and Friday: Furniture Rest
Tuesday and Thursday: Cairns Box
Monitor tickets and frequently refresh LibAnswers
Check in with Rachael about other tasks to be completed
Make sure to check off everything in the Library Experience Daily Checklist
There will always be two staff members – either LEA and a Librarian, or Librarian and Security
Security start times are agreed to by Security at the start of SP1
The after-hours swipe access to the Information Commons is maintained by Security
Furniture Reset
Bring in A-Frames, if the building is opening before services, place them in the back work room in the space next to the PA system (if required)
Use Key 2 to check after hours chutes
Make sure any comments needed in the LEA comms have been made.
Follow up with any tickets as required.
Turn off TVs
iLearning Room Equipment
Lock OPEN the partition door between iLearning Room 2a and 2b using Key 2
Turn off all staff computers at the LH and LE desks, as well as the back work area
Turn around sign on LH desk to display closed sign
If security has not shown, get LEA to call security whilst Casual After-Hours Librarians or Fulltime LE staff start to clear out the building
LEA tasks (Casual After-Hours Librarians or Fulltime LE staff to complete if there is no LEA)
Complete EFTPOS Reconciliation
Turn off Binder
Using the Lost Property key tag, lock the binding cupboard, using chain and lock in the basket inside the cupboard.
Put EFTPOS receipts, settlement, and transaction history in the banking bag, place in the safe, and spin the dial to lock the safe
Press send all on the LH and LE phones
Close and lock the internal library doors to iLearning rooms 2A and 2B
Use small keys on the Lost Property key tag to lock the mice and keyboards in the LH filing cabinet / LE locked draw
If any lost property is handed in during the last 15 minutes, leave a note for library staff on the next morning. Place the lost property in the back area.
Ask security to double check all doors are locked and external InfoCommons door is opening on swipe
Lock Information Commons door
Close and lock glass doors to Client Services staff area
Lock key cabinet and put away key
Leave with your Security escort
Make sure to check off everything in the Library Experience Daily Checklist
We acknowledge the Australian Aboriginal and Torres Strait Islander peoples as the first inhabitants of the nation and acknowledge Traditional Owners of the lands where our staff and students, live, learn and work.
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