Reading lists are dated (e.g. 2018-A), and the digitisations attached to lists are only allowed to be made available for a set period of time for copyright control.
To make sure academics do not have to create new lists every year, each teaching period has a "rollover" period, in which a copy of the list is generated by the system, and digitisations are attached to the new lists.
Towards the end of each teaching period, you will receive an email notification that the Rollover of the previous teaching period's lists is going to occur during a particular time. While the Rollover is occurring, there will be a freeze on making changes to the lists. A copy will be made with the coming year's date, and the digitisations will be added to the new lists.
Any changes to the existing list that have not been published before Rollover will be published during the Rollover process, and will be live on both lists.
Once the Rollover has been completed, you will have two copies of the same list available - one for the current year, and one for the coming year. These are two separate lists, and changes to one list will not effect the other list. You will need to make any desired changes to the correct list.
When you are setting up your subjects in LearnJCU for the coming teaching period, you will be able to link to the new list.
When you are notified that Rollover is going to happen, check your current lists and make sure you have made appropriate changes so that the lists are ready to be published.
Do not make any changes to your current list during the freeze period.
After Rollover has been completed, remember to check that you are editing the list for the correct time period. If your list does not appear in the new time period check the information below or contact library staff as soon as possible.
Carousel subjects (JCU Online) and some other subjects may not rollover, usually due to a mismatched time period.
Subjects that operate on a carousel schedule (JCU online subjects) may change time periods each year, that is, a subject may be in 2018-B, but then repeat in 2019-A. This means they will not always roll over in the same manner as other subjects. There may be other times a list doesn't rollover.
If your list is not available in the new time period you can manually 'rollover' by creating a copy of the existing list and attaching it to the new time period. Dont' forget to request digitisations (these do not copy over), and publish the new list.
If you have any questions please contact library staff.
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