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ResearchOnline@JCU: NHMRC and ARC Open Access Policies

This Guide will help researchers and depositors get started with ResearchOnline@JCU, the institutional repository of James Cook University. ResearchOnline@JCU is the collection of research outputs by JCU staff and higher degree research students.

NHMRC and ARC Open Access policies

The National Health and Medical Research Council (NHMRC) and the Australian Research Council (ARC) require all NHMRC/ARC funded research or partially funded research to be made publicly available in an Open Access institutional repository within 12 months of the date of publication.

ResearchOnline@JCU is the institutional Open Access repository at JCU.

The intent of both the NHMRC and ARC policies is to maximise the benefit of the Australian Government's investment in research funding through the widest possible dissemination, discovery and access to research findings in the most effective manner and at the earliest opportunity.

Adherence to NHMRC and ARC Open Access policies is a requirement of the Funding Agreements of these agencies.

The NHMRC and ARC understand that the new requirements may not be able to met in some cases due to current legal or contractual obligations.

Which publications need to be Open Access?

NHMRC: Journal articles accepted for publication after 1 July 2012 must be deposited into an Open Access institutional repository within 12 months of the date of publication.

ARC: Any publications arising from grants funded since 1 January 2013 must be deposited into an Open Access institutional repository within 12 months of the date of publication.

Who is responsible for ensuring compliance?

For both NHMRC and ARC funded research, the Chief Investigator A (CIA) is responsible for depositing a compliant version of publications (noting any embargo period) in their institutional repository.

Procedure for both NHMRC and ARC funding

The publication should be deposited in ResearchOnline@JCU as soon as possible after the publication has been accepted. Use the Embargo expiry date field if the publication can not be made Open Access immediately.

The Accepted Version or the Published Version may be deposited. The Accepted Version is the final corrected version after peer review. The publisher's copyright agreement should state the version that you can deposit in ResearchOnline@JCU. SHERPA/RoMEO summarises publisher policies regarding the self- archiving of journal articles on the web and in Open Access repositories.

In line with Funding Rules, any published  material must acknowledge NHMRC/ARC funding, including the grant identification number. In ResearchOnline@JCU records, include this information in the fields called Funders and Projects.


Information on this page is based on the NHMRC and ARC Open Access policies, with some content adapted with permission from Monash University's NHMRC and ARC Open Access policies document.

Policy compliance decision tree

This policy compliance decision tree was developed by the Australian Open Access Support Group.

Policy compliance decision tree

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