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JCU Library Experience Procedures ALMA: Fulfilment

Receiving items from another campus

Receiving items from another campus

Purpose

  • How to check in and receive items from another campus and make them your home campus

ALMA Roles:

  • Circulation Desk Operator
  • Fulfillment Services Operator

Responsibility

  • All frontline staff

 Warning:

If you get this message when you scan in an item click cancel and check that item does not belong in a Non-borrowable collection, that requires it to go back to its home Campus e.g. Store items, Scores, High Use.

Confirmation Message

If this is the case then just check in using the Return Items option.

If the item does belong in the General Collection and is OK to remain at the receiving campus then use the Scan In Items > Change Item checkin and select Confirm when prompted.

Books are sent between Cairns and Townsville Campus throughout the year on most business days. Boxes are picked up and delivered from Dispatch areas in the library by Startrack.

Process General Items, High Use and Limited items

  • Select Fulfillment
  • Click on Scan in Items

Scan in items: changing Location

  • Make sure that the place directly on hold shelf button is checked YES
  • Click on Change item information
    • Change Type = Permanent (this will ensure that items remain at their current location unless requested when they are checked back in)
    • Select the receiving Location – General, High Use, Store, Curriculum, AV etc… (ask if you are not sure)
      • If item has a High Use slip (orange slip) or Non-borrowable Collection slip (purple slip) - do not use change information tab - Use the Return Items screen instead … These items can go back to their home campus once returned.
    • Check Requests button should be ticked
  • Scan in barcode
  • If the item is
    • On Hold it will change the Item status to on Hold Shelf → Place it on the hold Shelf
    • For Reshelving → place it on the appropriate trolley, tray or shelf

 

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